At NEXCRUITA, we are committed to protecting the privacy and personal data of our clients, candidates, partners, and website users. This Privacy Policy outlines how we collect, use, disclose, store, and protect your information in accordance with applicable data protection regulations and industry best practices.
By using our services, visiting our website, or submitting your information to us, you agree to the practices described in this policy.
1. Information We Collect
We collect various types of information to facilitate our staffing and recruitment services. This may include:
a. Personal Information from Candidates
- Full name, date of birth, gender
- Contact information (excluding for the purpose of this policy)
- Resume/CV, employment history, educational background
- Certifications, licenses, and qualifications
- References and background check information
- Salary expectations and work preferences
- Work eligibility and immigration status
b. Information from Clients/Companies
- Business name and industry
- Hiring requirements and job descriptions
- Feedback regarding candidate performance
- Billing and service-related data
c. Website and Technical Data
- IP address and browser type
- Pages visited, time spent, and user interactions
- Cookies and similar tracking technologies
- Device and location information
2. How We Use Your Information
The information we collect is used strictly for professional and operational purposes, including:
- Matching candidates with suitable job opportunities
- Providing staffing and workforce solutions to client organizations
- Conducting background and reference checks (when authorized)
- Managing client and candidate relationships
- Processing payroll and benefits (for contract placements)
- Complying with legal obligations and regulatory requirements
- Improving our website, services, and user experience
- Conducting market research and business analysis
We do not sell, rent, or trade personal data to third parties for marketing purposes.
3. Legal Basis for Processing
We process personal data based on one or more of the following legal grounds:
- Consent: When you voluntarily submit information or agree to be contacted.
- Contractual necessity: To fulfill our obligations under a contract.
- Legitimate interest: For the purposes of recruitment, business operations, and service improvement.
- Legal obligation: To comply with applicable laws and regulatory authorities.
4. Data Sharing and Disclosure
We may share your information with the following parties under appropriate confidentiality agreements:
- Prospective employers or clients seeking staffing services
- Background check and verification service providers
- Payroll and HR management partners (for contract staff)
- Legal and regulatory authorities, when required
- Technology and software providers used to operate our services
We ensure all third-party partners adhere to strict data protection standards and only use your data for authorized purposes.
5. Data Retention
We retain personal data only for as long as necessary to fulfill the purposes for which it was collected, including:
- As long as a client or candidate relationship exists
- To comply with legal, tax, and regulatory obligations
- To maintain records of services rendered
Upon expiration of the relevant period or upon request, personal data is securely deleted or anonymized.
6. Your Rights
Depending on applicable data protection laws, you may have the following rights:
- Right to access your personal data
- Right to correct or update inaccurate information
- Right to request data deletion (subject to legal limitations)
- Right to restrict or object to data processing
- Right to data portability (where applicable)
- Right to withdraw consent (where consent is the basis for processing)
Requests to exercise these rights will be evaluated and responded to within a reasonable timeframe, in accordance with the law.
7. Data Security
We implement industry-standard security measures to protect personal data against unauthorized access, misuse, loss, or alteration. These include:
- Secure data encryption and storage practices
- Restricted access to confidential information
- Regular system monitoring and audits
- Employee training on data protection
Despite our efforts, no system can guarantee 100% security. Users are advised to take their own precautions when sharing sensitive information online.
8. Cookies and Tracking
Our website may use cookies and tracking tools to enhance user experience, understand website usage, and improve services. Users can choose to accept or decline cookies through their browser settings.
Types of cookies used may include:
- Essential cookies: Required for basic functionality.
- Analytical cookies: Used to analyze visitor behavior.
- Functionality cookies: To remember user preferences.
Users can opt-out of non-essential cookies at any time without impacting their ability to use the website.
9. Third-Party Links
Our website or communication materials may contain links to third-party websites or platforms. NEXCRUITA is not responsible for the privacy practices, content, or data handling of these external sites. Users are encouraged to review the privacy policies of any third-party services they interact with.
10. Changes to This Policy
NEXCRUITA may update this Privacy Policy from time to time to reflect changes in legal requirements, technology, or service offerings. The updated version will be posted on our website with the revised effective date.
Continued use of our services or website following any changes constitutes acceptance of the updated policy.
11. Policy Acknowledgment
By engaging with NEXCRUITA’s services or accessing our website, you confirm that you have read, understood, and agreed to this Privacy Policy.